1800 South Kolb Road
• Tucson, AZ
• 85710 •
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FOR PARISH BUSINESS MANAGER POSITION
Applications are now
being accepted at the parish for this position.
Prospective applicants must fulfill the following basic
At least five (5)
years experience in a business and financial environment of service
industry; preferably not-for profit; the minimum of BA in Business and
Accounting or related field; dedication and commitment to work in a
church environment; experience in handling foundation/endowment funds,
financial planning, asset allocation, monitoring/management of
departmental budgets; experience and ease in making oral presentations;
excellent public relations skills; dedication to the responsibility and
trustworthiness in managing significant cash flow; ability to produce
budget, cash flow analysis upon request; knowledge of computer
applications; strong skills in automated accounting systems and
spreadsheet programs; demonstrated ability to work in a high pressure
environment; aptitude to work with a range of individuals in service to
the parish; possess a good sense of Church and a personal sense of call
and commitment to its mission; oversee and manage a diverse range of
responsibilities, including oversight of maintenance and administrative
staff. Interested applicants
should send their resume and letter of interest to Our
Mother of Sorrows Parish, Attn:
Business Manager Position, 1800 S. Kolb Rd., Tucson, AZ
85710; drop it by the office or email it to
No phone calls please.
Our Mother of
The Parish Business Manager has primary
responsibility for overseeing and coordinating all of the financial and
business affairs of Our Mother of Sorrows Parish.
(“Parish” shall include church and school; “financial and
business” shall include financial planning and management, facilities
(buildings and grounds) management, personnel management, risk
management and insurance, office administration, and legal matters.)
The position supervises the Parish finance, maintenance, and
office administration staff.
The Parish Business Manager directs these efforts with technical and
legal expertise within the framework of shared ministry in Christian and
The Parish Business Manager is directly accountable
to the Pastor of Our Mother of Sorrows Parish.
Essential Duties and Responsibilities:
Ministry and Leadership
Performs as a lay minister at the parish level in
support of the parish and the diocese’s spiritual and pastoral
mission; performs as both a
spiritual and administrative leader in the parish
Budgeting and Planning
Develop and administer total parish budget in
consultation with the Pastor, commission/department heads, and Parish
Finance Council. Present the
budget to the Parish Ministries Council for endorsement.
Develop long-range plan for finances,
replacement of equipment, and personnel.
Monitor financial data and its impact on parish
business and/or finances; make recommendations to the Pastor,
appropriate staff/department heads, and relevant committees/commissions.
Income and Expenditure Management
Oversee all day-to-day financial tasks,
including payroll, accounts payable and accounts receivable; authorize
and pay all expenditures.
Administer a cash flow management system with
purchasing and payment schedules clearly defined.
Monitor the collection, counting, recording and
depositing of all parish revenue from all sources; maintain records of
memorials and other donations.
Provide planning and organizational assistance
for special projects, such as Annual Catholic Appeal, Yes Lord,
stewardship program, annual parish fiesta, capital fund drives, the
endowment trust, all annual second collections, etc.
Monitor all purchasing; authorize purchases and
review purchasing practices to establish and maintain efficient
procedures and control.
Maintain all parish business and financial
records and files, including bookkeeping records and bank statements;
serve as parish contact with financial institutions.
Prepare regular financial statement reports;
review with Pastor, Finance Committee, and commission/department heads
on a regular basis.
Oversee the maintaining of parish census,
stewardship, and sacramental records.
Liaison with Diocese of Tucson
Collect data and prepare reports for Chancery
Office as needed or requested.
Act as liaison with Diocesan Business Office on
financial and business matters.
Promote charitable giving to the endowment and
other special gift opportunities.
With the Pastor and Board of Directors, provide
development program management.
Oversee the Facilities Manager, Maintenance
Supervisor and maintenance staff and manage major repairs or new
Negotiate contracts with suppliers and
Coordinate efforts with Building and Maintenance Commission.
Work with the Facilities Manager to review bids
for maintenance and capital improvements; make recommendations to the
Pastor and appropriate committees.
Schedule all contracts and/or leases and
Oversee scheduling the use of parish facilities
and ensure all liability and maintenance needs are coordinated.
Maintain adequate insurance coverage and handle
all claims; act as liaison to Diocesan Insurance Agency.
Prepare, administer and communicate a parish
Collaborate with the Building and Maintenance
Personnel Issues and Policies
Maintain employee personnel files; assess
staffing needs and make recommendations to the Pastor.
Implement personnel policies according to
diocesan regulations; work towards resolving employee-related concerns
and issues in accordance with diocesan policies.
Coordinate all other personnel matters under the
direction of the Pastor and in collaboration with other related staff,
especially with regard to the Child Abuse Policy of the Diocese.
Manage bi-weekly payroll, including FICA, other
taxes, employee insurance plans, and pension programs.
Prepare all employee-related reports.
Oversee the Office Administrative Coordinator
and office staff and manage operations of parish office computer,
duplicating, and other equipment.
Attend to all parish legal matters, in
cooperation with Diocese offices as appropriate.
Serve as parish public relations representative
in financial and development matters and related advertising.
Fulfill other administrative duties (e.g.,
organizing special events) as requested or assigned in consultation with
Meet with the Parish Finance Committee at
regularly scheduled monthly meetings and at other times as needed; meet
with Parish Council, staff members, and organization members as needed
to communicate on business and/or financial matters.
Meet with the Pastor on a regular basis for the
purposes of reporting, communicating, planning, and organizing business
and financial matters; fulfill other business and/or financial duties in
consultation with/at the request of the Pastor.
coordination and manual dexterity, normal mental and visual ability;
ability to lift as required in a normal office environment.
sitting, standing, stooping, reaching, talking, handling, hearing,
Must have a working knowledge of and a
strong commitment to the mission of the Diocese and Catholic Church; be
in full communion with the Church
Excellent communications skills, verbal
and written; excellent human relations and interpersonal skills
Exercise courtesy to fellow employees,
parishioners and the general public
Must be a self-starter; well organized;
perform multiple tasks simultaneously and work with a sense of urgency
Ability to maintain confidentiality
Ability to work collaboratively in a team
environment; punctuality is a must at all times; ability to travel
locally as required
Proficiency in computer technology to
include word processing, automated accounting systems, spreadsheet and
Power Point presentations
Professional bearing; clean and neat
Ability to successfully pass a
background, criminal history, and credit history check
Bachelor's degree in
business or accounting or a related field or a minimum 5 years of
administrative management experience in a business and financial
Preference for proven
success as a first-line manager in a medium to large firm, Catholic
parish or similar organization
Rooted in the
spiritual tradition of the Catholic faith and called to be servant
leaders as disciples of Jesus Christ, we the people of Our Mother of
Sorrows Parish are sent forth to proclaim the message of the Good News
of God's love for all people.
A dynamic faith
community, we are sent forth to serve and grow in our faith and to share
faith and love with one another.
We encourage one another in prayer, in worship, in continuing to
learn and to live daily the meaning of the Christian life.
As disciples of Jesus
we are called to follow Him, our servant leader in loving service, and
are sent forth to love and care for one another.
As a parish we accept our call to reach out to all God's people,
especially to those in need, so that the reign of God may be realized in
our community, in our nation and in our world.